Tips for Travel Preparation

Summer semester 2022

Dear international students,

We are pleased that you have decided to study at the University of Applied Sciences (EAH) Jena. On this page, we would like to give you important information on how to prepare for your trip to Jena.


COVID-19 pandemic

The COVID-19 pandemic, caused by the spread of the SARS-CoV-2 virus, will continue to have an impact on everyday life in Germany and on studying at the University of Applied Sciences Jena in summer semester 2022. As the situation continues to be very dynamic, you should regularly inform yourself about the current situation.

The spread of the Omicron variant of the coronavirus reached its peak in Germany and the number of infections begins to decline. At the moment, several restrictions to contain the pandemic are still in place, but their reduction is already decided and it will take effect over the next weeks. Due to Germany's federal structure, measures and regulations taken against the spread of SARS-CoV-2 are location-dependent. This means that rules that apply in Jena, for example, do not have to apply throughout the country. In the future, the following minimum standards will apply in Germany:

  • Compulsory masks: It is compulsory to wear a medical mask in private shops and in public buildings as well as in all buses and trains of local and long-distance public transport.
    • Medical masks are defined as: OP masks, masks of the KN95/N95 standard or masks of the FFP2/FFP3 standard.
  • Further rules: Detailed information on the concrete measures and regulations that are currently valid in Jena can be found on the page of the public health department at: Coronavirus | Jena Gesundheit

In the current winter semester 2021/22, teaching is taking place in a mixture of in-person and online courses. Courses with a larger number of participants are usually held online, while laboratory practicals and seminars are often held in-person. The division into in-person and online courses is determined independently by the departments. A similar model can be expected for the summer semester 2022. The university has a crisis team and an infection control concept. Currently, access to the university is based on the 3G rule: only vaccinated, recovered or tested persons have access to the buildings. Proofs are checked at the entrances to the university. There are several testing stations in the university where students can be tested for the coronavirus every day free of charge. The tests are valid for 24 hours.


Entry to Germany

Citizens from countries that are not members of the Schengen Agreement need a valid passport to enter Germany. EU citizens and citizens from other Schengen states only need a valid identity document. In addition to the passport, travellers from third countries often need a valid visa to enter Germany.

EU citizens and citizens from other Schengen states generally do not need a visa to enter Germany. Germany has also concluded bilateral agreements on visa-free entry with other countries. All binding regulations for entry can be found on the website of the German Federal Foreign Office.

If you need a visa to enter Germany, you can apply for one at a German mission abroad (e.g. embassy, consulate).

To study in Germany, you need a national visa of category C (long-term stay).

The Coronavirus Entry Ordinance has been in force since 1 August 2021. All persons entering Germany need either:

  • Proof of vaccination: For an overview of vaccines licensed in the European Union, see: Paul-Ehrlich-Institut - COVID-19 Vaccines - COVID-19 Vaccines (pei.de)
  • OR negative test result: PCR test or antigen test (max. 48h old at entry)
  • OR proof of convalescence: infection occurred at least 28 days and at most three months ago and can be proven by PCR test (on paper or electronically in German, English, French, Italian or Spanish)

Furthermore, special proof and quarantine obligations apply to those entering from risk areas. Two types of risk areas are distinguished:

  1. High-risk areas
  2. Areas of variants of concern

Travellers from areas of variants of concern always require a negative PCR test result (max. 48h old at entry). The test result must be available either on paper or in an electronic document, in German, English, French, Italian or Spanish.

An up-to-date overview of the various risk areas can be found on the website of the Robert Koch Institute (RKI).

Questions and answers on compulsory testing for travellers can be found on the website of the Federal Ministry of Health.

If you have stayed in a risk area within the last ten days, you must register digitally before entering Germany. On the entry portal, you enter the information about your stays in the last ten days. After providing all the necessary information in full, you will receive a PDF file as confirmation. Your carrier will usually check whether you have a confirmation before transporting you.

If you are entering Germany from a high-risk area, you must always go directly to your accommodation after arriving in Germany and remain in quarantine there for ten days. After five days of quarantine, you are allowed to make an appointment at a test centre. If the test is negative, the quarantine may be ended immediately.

If entering from a area of variants of concern, the quarantine period is 14 days. A shortening of the quarantine due to a negative test is not possible.

Exception: If you are vaccinated or recovered and you submit proof via Digitalen Einreiseanmeldung prior to your arrival in Germany, you are not under quarantine. This exception only applies to travellers form high-risk areas. 

From 1 July 2021, Member States of the European Union will be allowed to issue the so-called EU Digital COVID Certificate confirming vaccination with a vaccine authorised in the European Union. In addition, the EU Digital COVID Certificate may confirm a negative test result or recovery from a COVID disease. The aim of the EU Digital COVID Certificate is to restore freedom of travel within the European Union resp. the European Economic Area. The EU Digital COVID Certificate is aimed at both EU citizens and non-EU citizens who have a valid residence permit and regular residence in one of the member states of the European Union.

Important: The EU Digital COVID Certificate is not a prerequisite for entry into the European Union. Citizens of third countries who hold a valid visa may still enter the European Union, but must comply with the testing and quarantine regulations of the respective member state.

Note: After you have entered Germany and if you fulfil the conditions for the EU Digital COVID Certificate, you can have the certificate issued at a pharmacy. To do this, you will need your passport and proof of vaccination or convalescence. The pharmacy will check the proof and create a QR code that you can scan with the CovPass app. The EU Digital COVID Certificate is then stored in the app.


Arrival in Jena

Jena is relatively centrally located in Germany near various transport hubs and is therefore easy to reach by car, long-distance bus or train. However, there is no international airport in the immediate vicinity. Most international students travel via the airports in Berlin (BER, SXF) or Frankfurt/Main (FRA). The airports in Leipzig/Halle (LEJ) and Nuremberg (NUE) are also good alternatives, but offer fewer international connections than Berlin and Frankfurt.

Note: Please plan your arrival for the summer semester in the period from 1 to 3 April 2022, as lectures will start on 4 April 2022.

Jena does not have a main station where all connections cross. If you are travelling from the north or south (e.g. from Berlin or Leipzig), Jena Paradies is your destination station. If you are coming from the east or west (e.g. Frankfurt), Jena West is your destination station.

We recommend that you download the free DB Navigator app from Deutsche Bahn AG. With the app, you can easily book your ticket from the airport to Jena before your journey. You will need a credit card for in-app payments. If the app is connected to the internet, you will be automatically notified when it is time to change trains. Free Wi-Fi is usually available on long-distance trains operated by Deutsche Bahn.

As an alternative to taking the train, Jena can also be reached very well by long-distance bus. There is a dense network of bus lines in Germany, so you can also travel by bus from the airport directly to Jena. The central bus station in Jena is located directly in the city centre opposite the Jena Paradies train station.

Jena is located on the motorway (A4) and has two exits: Jena Zentrum and Jena Göschwitz. In addition, the B7 and B88 federal roads run through Jena. The city is therefore easy to reach by car. Parking spaces are available at the student halls of residence and can be booked as an option. The University of Applied Sciences Jena has a multi-storey car park where parking spaces can be booked on a semester basis.


Organisational matters

In addition to entry and arrival, you will also have to deal with other organisational matters. Here you will find an overview of the most important things you need to consider.

The academic year at the EAH Jena consists of two semesters: winter and summer semester. The academic year begins at the start of the winter semester (1 October) every year. The semesters are divided into three phases: lecture period, examination period and semester break. Students should be present in Jena during the lecture and examination period, but it is not necessary to be present during the semester break.

Summer semester 2022

Administrative period1 April – 30 September 2022
Lecture period4 April – 16 July 2022
Holidays15 – 19 April 2022 (Easter + arrival day)
26 – 28 May 2022 (Ascension Day + bridging day)
4 – 7 June 2022 (Pentecost + arrival day)
Examination period18 July – 6 August 2022
Semester break7 August – 30 September 2022

Attention: Dates are subject to change at any time due to current events.

Enrolment takes place without your presence before or after the start of the semester. On your letter of admission, you will find a checklist of documents/proofs that you must submit before enrolment. Usually, at least the following documents/proofs are required:

  • Proof of health insurance coverage
  • Proof of transfer of the semester fee (e.g. bank statement, transfer slip)
  • etc.

Health insurance is compulsory in Germany (§ 5 Para. 1 No. 9 SGB V). Students therefore need statutory health insurance for the duration of their studies. The basic amount is the same for all statutory health insurance funds. It amounts to about 100 euros per month. There are also additional contributions, which vary. There are branches of most of the statutory health insurance companies, such as AOK, BARMER, DAK, TK, etc. in Jena city centre. 

Exchange students from EEA (European Economic Area) countries can apply for a European Health Insurance Card in their home country at their health insurance company and do not have to take out German health insurance for the duration of the exchange semester.

Note: Insurance coverage always begins on the first day of the new semester, i.e. either on 1 April or 1 October. If you are not a citizen of the European Economic Area, please make sure that your travel insurance is valid until 31 March 2022.

The University of Applied Sciences Jena does not charge any tuition fees. Once per semester, every student has to pay a so-called semester fee, which amounts to EUR 258.33 for the summer semester 2022. The semester fee includes your student’s identity card as well as your semester ticket with which you can use many public transportation services in Jena and the region free of charges. 

The semester fee consists of the following items:

Regional train ticket (DB Regio-Ticket)

€68.50

Local transport ticket

€78.50

VMT ticket (linked transport system in Thuringia)

€11.90

Culture ticket

€2.00

Student council of the University of Applied Sciences Jena

€8.43

Association for student affairs in Thuringia (Studierendenwerk Thueringen)

€74.00

thoska ‒ student’s ID card

€15.00

Total amount

€258.33


Accommodation in Jena

If you have not yet booked a room in a hall of residence or private flat when you arrive in Jena, we recommend that you arrange temporary accommodation in good time. The University of Applied Sciences Jena does not have its own flats or rooms.

Cheap accommodation can be found in the list below.

The International Guest House Jena is located near the University of Applied Sciences Jena on a hill. We therefore recommend that you take a taxi if you are arriving with heavy luggage.

Address: Am Herrenberge 3, 07745 Jena

The following options are possible:

Shared room (shower/toilet on the floor)Twin room (with shower/toilet)Single room (with shower/toilet)
€29.00 per night (incl. breakfast)€31.00  per night (incl. breakfast)€37.00 per night (incl. breakfast)

The Alpha One Hostel Jena is within walking distance of the city centre. There are 1-bed to 6-bed rooms.

Address: Lassallestr. 8, 07743 Jena

The following options are possible:

Shared roomTwin roomSingle room

€20.00 - 22.00 per night

Breakfast (optional): €7.50 per day

€55.00 per night

Breakfast (optional): €7.50 per day

€40.00 per night

Breakfast (optional): €7.50 per day

Booking: Hostel Jena & Jugendherberge Jena | Alpha One Hostel (hostel-jena.de)