Semester Schedule Exchange Students

The academic year at the EAH Jena consists of two semesters: winter and summer semester. The academic year begins at the start of the winter semester (1 October) every year. The semesters are divided into three phases: lecture period, examination period and semester break. Exchange students have to be present during the lecture and examination period, but it is not mandatory to be present during the semester break.

Summer semester 2023

Attention: Dates are subject to change at any time due to current events. A more detailed overview of the semester dates can be found at: Semestertermine (eah-jena.de)

Enrolment takes place without your presence before the start of the semester. You need to submit the following documents to the International Office after the beginning of the semester:

• Proof of health insurance coverage (automated procedure)
• Proof of paid semester fee (e.g. bank statement, transfer voucher)
• Copy of rental agreement

Please consider that your enrolment will become effective at the beginning of the summer semester on 1 April 2023. That means that you can use your semester ticket not before April. If you are going to arrive in March already, you will need to buy additional tickets for the public transportation in Jena and the region.

Health insurance coverage is compulsory in Germany. For the time of your study stay in Jena, you have to take out a health insurance policy. Citizens of the European Economic Area (EEA) do usually hold a European Health Insurance Card, which is also valid in Germany. You must have your health insurance recognised in Germany. For this purpose, you visit the service centre of a statutory health insurance company in Germany and present your European Health Insurance Card.

Non-citizens of the EEA are obliged to take out a statutory health insurance policy in Germany. All statutory health insurance companies in Germany charge the same basic amount for students. It amounts to around €120 per month. If you already have private health insurance or would like to take out private health insurance, you must have it recognised by a statutory health insurance company. If the private health insurance is comparable to a statutory health insurance, you will receive an "exemption from compulsory health insurance". This exemption is also recognised by the university.

In the city centre of Jena, you find branches of several statutory health insurance companies like AOK, BARMER, DAK, TK etc. Your tutor will help you finding an appropriate insurance company in Jena.

Please note: The health insurance coverage does usually start on the first day of the new semester, either April 1^st or October 1^st of the year.

The University of Applied Sciences Jena does not charge any tuition fees. Once per semester, every student has to pay a so-called semester fee, which amounts to EUR 261.03 for the summer semester 2023. The semester fee includes your student’s identity card as well as your semester ticket with which you can use many public transportation services in Jena and the region free of charges. You will receive information on how to pay the semester fee from your tutors after your arrival in Jena.

The semester fee consists of the following items:

There are five different types of timetables.

Moodle is a teaching and learning platform where online seminars take place and where you can find teaching material for your courses. Some lecturers also use Moodle for course enrolment, others do not. This depends on the respective lecturer. To register for Moodle, please use your login data, which you will find on your enrolment certificate.

Go to Moodle

You are allowed to amend your Learning Agreement once after the start of lectures. This means that you may add or deselect courses from your original Learning Agreement. Please use the template "Amendment of the Learning Agreement". Changes are possible until the end of the 2 week of lectures. Please send your amended Learning Agreement to Robert Schaef by email by 16 April 2023 at the latest. If you do not wish to amend your existing Learning Agreement, you do not need to submit an amendment.

• Amendment of the Learning Agreement

Note: Students in the double degree programme cannot change your courses as you are studying according to a special study plan prepared by the relevant department.

At the beginning of your studies, you have enrolled yourself at the EAH Jena. At the end of your studies, you need to the opposite: you de-register yourself. The corresponding German term is “Exmatrikulation”. You may determine the date on which the de-registration is to take place yourself. This can be, for example, the day of your departure from Jena or the day on which you would like to move out of the hall of residence. The certificate of de-registration (“Exmatrikulationsbescheinigung”) can already be issued before the actual date of de-registration.

The certificate of de-registration is important. You will need it for the following purposes:

• Termination of the rental agreement with Studierendenwerk
• Termination of health insurance contract in Germany
• Termination of bank account in Germany
• Termination of further existing contracts (e.g. phone, internet)

De-registration procedure

In order to de-register, you will need to fill in the application for de-registration (“Antrag auf Exmatrikulation”) as well as the checklist for de-registration (“Laufzettel zur Exmatrikulation”). Both forms have to be submitted together. 

Apply for de-registration now

1. Fill in the application for de-registration (“Antrag auf Exmatrikulation”) as well as the checklist for de-registration (“Laufzettel zur Exmatrikulation”) and undersign both forms. Please find remarks on the application form here.
2. Subsequently, send both forms by email to: studierendensekretariat@eah-jena.de 
3. Consequently, the certificate of de-registration (“Exmatrikulationsbescheinigung”) will be issued and returned to you by email.

If you continue studying at the EAH Jena in summer semester 2023 (April to September 2023), you must re-register by 28 February 2023 at the latest. To re-register, please transfer the semester fee for the summer semester 2023 in the amount of € 246.03 to the following account:

Note on the reference line: Please replace the word "Matrikelnummer" with your own student number and "Name, Vorname" with your own surname and first name.

What happens if I do not transfer the semester fee on time?

If we do not receive the semester fee by 28 February 2023, we will charge you an additional late fee of € 25. If you have not re-registered by the end of the semester on 31 March 2023, you will automatically be de-registered from the EAH Jena.

Hint: If you are unsure that you can make the transfer of the semester fee by 28 February 2023, please apply for a deferment of payment at the THOSKA office in good time.

Just as you registered with the City Office ("Bürgerservice") in Jena at the beginning of your stay, you must also de-register before returning to your home country. You can de-register at the earliest 1 week before the date of moving out.

You will need the following documents for de-registration:

• Application for de-registration
• Passport
• Landlord certificate for moving out

To de-register, please make an appointment at the City Office. If you do not have time to de-register in person at the City Office, please send the required documents as a scan by email to: bs-antrag@jena.de

Address: 

Team Bürgerservice
Löbdergraben 12
07743 Jena
Deutschland

As long as you are enrolled at the EAH Jena, you can view and download your grades as pdf file in the university's self-service portal. After de-registration from the university, you will no longer have access to the self-service portal.

In the following table, you will find an overview of who you will receive your grades or your transcript from after exmatriculation.