Semester Schedule Exchange Students
Summer Semester 2024
Dear Exchange Students,
On this page, we would like to give you important information on your exchange semester at the EAH Jena.
Enrolment at the EAH Jena
Enrolment takes place without your presence before the start of the semester. You need to submit the following documents to the International Office after the beginning of the semester:
- Proof of health insurance coverage (automated procedure)
- Proof of paid semester fee (e.g. bank statement, transfer voucher)
- Copy of rental agreement
Enrolment Documents
The certificate of enrolment has been issued is available in German (page 1) and English (page 2) and confirms your enrolment in the summer semester at the EAH Jena, starting 1 April 2024.
In the document "Account data" you will find your personal access data for your student account at the EAH Jena. These access data are valid for all internet services of the university. For your own security, please change your initial password immediately after logging in for the first time. Follow these instructions to change your password: eah-jena.de/password-aendern.
Please pay the semester fee of EUR 268.80 by bank transfer by 15 April 2024 at the latest. Please send the proof of payment by email to Robert Schaef. You can pick up your student ID card (THOSKA) from Robert Schaef after you have sent him the proof of payment of the semester fee.
Important: When making the transfer, please enter the reason for payment exactly as it appears on your personal invoice. Then the transfer can be automatically assigned to your student account.
You receive the temporary student ID from your tutors. This is valid as a semester and culture ticket from 1 to 15 April 2024. This means that you can use the temporary student ID as a ticket for local and regional public transport in the entire area of validity (see section "Using the THOSKA as ticket"). If your ticket is inspected on the bus or train, please show your provisional student ID and your passport.
Web services at the EAH Jena
When you enrol at the EAH Jena, you will receive your access data (document "Account data") for the university's web services. You can access the most important web services via the EAH Jena homepage (www.eah-jena.de).
Web service | Description |
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Eduroam is a free Wi-Fi service used by many universities and scientific institutions worldwide. In Jena, there is good coverage with eduroam especially in the city centre and on the campus of the EAH.
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To borrow online and print media from the EAH Jena library or associated catalogues, please use your library account.
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BigBlueButton is a browser-based tool for video conferences and online seminars, which is used by the EAH Jena for online courses. No software needs to be installed.
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You can manage your student data (e.g. contact information) in the campus portal. You will also find your study certificates and proof of payment there.
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My EAH is the university's intranet. There you will find, for example, the pages of the departments and examination offices as well as IT resources.
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Moodle is a teaching and learning platform where you can enrol in your courses. Teachers provide you with presentations, scripts, readers or tasks via Moodle.
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You can use the self-service to register and de-register for your exams.
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When you enrolled at the EAH Jena, you also received an email address from the university. Please check your emails there regularly so that you do not miss any important information.
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If you have any questions or problems with the EAH Jena's web services, you can contact the university's IT helpdesk.
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Student ID Card - THOSKA
The THOSKA (Thüringer Hochschul- und Studierendenwerkskarte) is your student ID card at the EAH Jena. The THOSKA has the following functions:
- Semester and culture ticket
- Library pass (use of photocopier, book lending)
- Cashless payments in dining halls and cafeterias (can be toped up with €10 to €100)
- Access authorisation to buildings, labs, seminar rooms and parking area
- Use of washing machines in dormitories of Studierendenwerk
- Re-registration resp. validation of student status
Using the THOSKA as ticket
The semester ticket includes a variety of local and regional public transportation services in the state of Thuringia:
- Local public transportation in Jena, Gera, Erfurt, Weimar, Apolda and Gotha
- Regional train connections in Thuringia
- Many regional bus services
- Read more: Semesterticket (Englisch) - Studierendenwerk Thüringen (stw-thueringen.de)
It is possible to upgrade your semester ticket to a so-called “Deutschlandticket”, with what you can take any local and regional connections (but not long-distance trains, i.e. ICE/IC) in Germany free of charges. The upgrade costs EUR 22.91 on a monthly basis and can be done online. Please find more information at:
- Information on the uprgade: Studierende in Jena (Englisch) - Studierendenwerk Thüringen (stw-thueringen.de)
The culture ticket is part of the semester fee and provides free entrance to the following cultural institution:
- Theatre in Jena („Theaterhaus Jena“)
- Jena’s philharmonic orchestra („Jenaer Philharmonie”)
- Museums in Jena
Please note: Before visiting the cultural institutions, you will need to get an entry ticket first. The entry ticket can be obtained in the corresponding shops (e.g. Jena’s tourist office). The ticket will be free of charges if you present your THOSKA.
Academic Advisors
There are academic advisors for exchange students in all degree course at the EAH Jena. Do not hesitate to contact them if you have questions on your courses and learning agreements, for example.
Course of study | Exchange programme | Academic advisor |
Business Administration | all exchange programmes | Prof. Heiko Haase |
Electrical Engineering and Information Technology | KOSPIE | Prof. Alexander Richter |
Industrial Engineering | all exchange programmes | Prof. Juana Vasella |
Mechatronics | CDHAW Shanghai | Prof. Peter Dittrich |
Mechatronics | Erasmus+ | Prof. Thomas Heiderich |
Medical Engineering/Biotechnology | Erasmus+ | Prof. Jane Neumann |
Scientific Instrumentation | all exchange programmes | Prof. Ronny Gerbach |
Social Work | Erasmus+ | Prof. Frederik von Harbou |
Environmental Engineering and Development | all exchange programmes | Prof. Christoph Koch |
Class Schedule
Your timetable will be individually created based on your chosen subjects (learning agreement or special study plan). Explanations of the timetable can be found below.
Course type | Explanation | Sign in the timetable |
Lecture ("Vorlesung") | Large groups, in the lecture hall or online, frontal teaching | V |
Seminar | Medium-sized groups, in the seminar room, interactive, discussions | S |
Lab practical ("Praktikum") | Small groups, in the lab, experiments | P |
Tutorial ("Übung") | Small groups, practice of the subject matter with tutors | Ü |
The room numbers at the EAH consist of three components. The numbering follows the pattern: xx.yy.zz
- xx = House number
- yy = Floor
- zz = Room number
Example | 05.00.04 | 03.02.15 |
House | House 5 | House 3 |
Floor | 0 floor (ground floor) | 2nd floor |
Room | Room 4 | Room 15 |
Moodle is a teaching and learning platform where online seminars take place and where you can find teaching material for your courses. Some lecturers also use Moodle for course enrolment, others do not. This depends on the respective lecturer. To register for Moodle, please use your login data, which you will find on the document "Account data".
You are allowed to amend your Learning Agreement once after the start of lectures. This means that you may add or deselect courses from your original Learning Agreement. Please use the template "Amendment of the Learning Agreement". Changes are possible until the end of the 2 week of lectures. Please send your amended Learning Agreement to Robert Schaef by email by 14 April 2024 at the latest. If you do not wish to amend your existing Learning Agreement, you do not need to submit an amendment.
Note: Students in the double degree programme cannot change your courses as you are studying according to a special study plan prepared by the relevant department.
Language courses during the semester
During the semester, our Language Teaching Centre offers courses in English, German, French, Portuguese, Russian and Spanish.
Monday | Tuesday | Wednesday | Thursday | Friday |
07:45 – 9:15: Spanish (B1.2) Room: 05.03.202 Ms Ana Ruiz Duque | 07:45 – 09:15: German (A1.2, Group 1) Room: 05.03.07 Mr Düring | 15:15 – 17:30: Portuguese II Room: 05.03.207 Mr Düring | 09:30 – 11:00: German (A1.2, Group 3) Room: 05.03.06 Ms Goetze-Wörzberger | 09:30 – 12:45: German (C1) Room: 05.03.207 Mr Düring |
09:30 – 11:00: Spanish (A2.2) Room: 05.03.206 Ms Ana Ruiz Duque | 07:45 – 09:15: German (A1.2, Group 3) Room: 05.03.06 Ms Goetze-Wörzberger | 17:30 – 19:00: Portuguese III Room: 05.03.207 Mr Düring | 11:30 – 13:00: German (A1.2, Group 2) Room: 05.03.07 Mr Düring | 11:30 – 13:45: French (A1) Room: 05.03.06 Ms Wiedemann |
15:15 – 17:30: French (A2) Room: 05.03.06 Ms Wiedemann | 07:45 – 09:15: German (A2.2) Room: 05.03.08 Ms El-Hallag | 11:30 – 13:00: German (A1.2, Group 4) Room: 05.03.06 Ms Goetze-Wörzberger | ||
15:15 – 17:30: Spanish (A1.2) Room: 05.03.06 Ms Berndt | 09:30 – 11:00: German (A1.2, Group 2) Room: 05.03.07 Mr Düring | 11:30 – 13:00: German (A2.2) Room: 05.03.06 Ms El-Hallag | ||
17:00 – 18:30: Russian (A1) Room: 05.03.07 Mr Schuhknecht | 09:30 – 11:00: German (A1.2, Group 4) Room: 05.03.06 Ms Goetze-Wörzberger | 13:30 – 15:00: German (B1/2) Room: 05.03.06 Ms El-Hallag | ||
17:30 – 19:15: French (B1) Room: 05.03.06 Ms Wiedemann | 09:30 – 11:00: German (B1/2) Room: 05.03.08 Ms El-Hallag | |||
18:45 – 20:15: Russian (A1/A2) Room: 05.03.07 Mr Schuhknecht |
Language course | Date of enrolment | Link to enrolment |
English | from 25 Mar 2024 | Please check your timetable for the name of your English teacher and then search here: https://moodle.stud.eah-jena.de/course/index.php?categoryid=2100 |
French | from 25 Mar 2024 | https://moodle.stud.eah-jena.de/course/index.php?categoryid=2110 |
German | from 25 Mar 2024 | Please check your timetable for the name of your German teacher and then search here: https://moodle.stud.eah-jena.de/course/index.php?categoryid=2100 |
Portuguese | as of now | https://moodle.stud.eah-jena.de/enrol/index.php?id=8234 |
Russian | until 5 Apr 2024 | https://moodle.stud.eah-jena.de/course/index.php?categoryid=1937 |
Spanish | from 25 Mar 2024 | Ms Berndt: https://moodle.stud.eah-jena.de/course/index.php?categoryid=2101 Ms Ruiz Duque: https://moodle.stud.eah-jena.de/course/index.php?categoryid=2108 |
Sports courses in Jena
During the semester, numerous sports courses take place at both universities in Jena. You can book sports courses at the University of Applied Sciences Jena as well as at Friedrich Schiller University Jena. You pay a small participation fee to take part in the courses.
- Sports courses at the University of Applied Sciences Jena (Course booking from 3 April 2024, 1:00 pm)
- Sports courses at the Friedrich Schiller Universität Jena (Course booking from 2 April 2024)
Termination/continuation of exchange studies
Here you will find information on how to de-register from the University at the end of the winter semester, or how to re-register for the summer semester.
At the beginning of your studies, you have enrolled yourself at the EAH Jena. At the end of your studies, you need to the opposite: you de-register yourself. The corresponding German term is “Exmatrikulation”. You may determine the date on which the de-registration is to take place yourself. This can be, for example, the day of your departure from Jena or the day on which you would like to move out of the hall of residence. The certificate of de-registration (“Exmatrikulationsbescheinigung”) can already be issued before the actual date of de-registration.
The certificate of de-registration is important. You will need it for the following purposes:
- Termination of the rental agreement with Studierendenwerk
- Termination of health insurance contract in Germany
- Termination of bank account in Germany
- Termination of further existing contracts (e.g. phone, internet)
De-registration procedure
In order to de-register, you will need to fill in the application for de-registration (“Antrag auf Exmatrikulation”) as well as the checklist for de-registration (“Laufzettel zur Exmatrikulation”). Both forms have to be submitted together.
- Fill in the application for de-registration (“Antrag auf Exmatrikulation”) as well as the checklist for de-registration (“Laufzettel zur Exmatrikulation”) and undersign both forms. Please find remarks on the application form here.
- Subsequently, send both forms by email to: studierendensekretariat@eah-jena.de
- Consequently, the certificate of de-registration (“Exmatrikulationsbescheinigung”) will be issued and returned to you by email.
If you continue studying at the EAH Jena in summer semester 2024 (April to September 2024), you must re-register by 15 February 2024 at the latest. To re-register, please transfer the semester fee for the summer semester 2024 in the amount of € 253.80 to the following account:
Recipient | Ernst-Abbe-Hochschule Jena |
IBAN | DE72 8205 0000 3001 1118 26 |
BIC | HELADEFF820 |
Bank | Landesbank Hessen Thüringen |
Amount | € 253.80 |
Reference | Student number-R241-surname, first name |
Note on the reference line: Please replace the word "student number" with your own student number and "Name, Vorname" with your own surname, first name.
What happens if I do not transfer the semester fee on time?
If we do not receive the semester fee by 15 February 2024, we will charge you an additional late fee of € 25. If you have not re-registered by the end of the semester on 31 March 2024, you will automatically be de-registered from the EAH Jena.
Hint: If you are unsure that you can make the transfer of the semester fee by 15 February 2024, please inform our THOSKA office in good time. You will then get more time for the transfer.
Just as you registered with the City Office ("Bürgerservice") in Jena at the beginning of your stay, you must also de-register before returning to your home country. You can de-register at the earliest 1 week before the date of moving out.
You will need the following documents for de-registration:
- Application for de-registration
- Passport
Please send the required documents as scans by email to: bs-antrag@jena.de
Address:
Team Bürgerservice
Löbdergraben 12
07743 Jena
Deutschland
As long as you are enrolled at the EAH Jena, you can view and download your grades as pdf file in the university's self-service portal. After de-registration from the university, you will no longer have access to the self-service portal.
In the following table, you will find an overview of who you will receive your grades or your transcript from after exmatriculation.
Exchange programme | Contact for grades/transcript |
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Exchange students | International Office (Robert Schaef) |
Double degree: Chinese German University of Applied Scienes | Prüfungsamt I |
Double degree: Swiss German University | Prüfungsamt IV |