Student participation in committees

What are university committees?

Committees are formed to discuss and decide on important topics of the university. In the university context, the experts involved are professors, staff and students. There are a number of committees at the EAH Jena in which students can and should get involved in order to contribute their interests to the development and design of the university:

1. student committees

Purely student bodies are the student representatives of the individual departments, the overall student representation of the university as well as the inter-university bodies of the city of Jena and the state of Thuringia.

The departmental council is responsible for all matters of the department concerning research and teaching; its broad range of tasks includes:

  • the establishment, abolition or amendment of courses of study, the adoption of study and examination regulations
  • deciding on the basic use of financial and personnel resources.

As a rule, the members of the departmental council are: 2 professors, 2 staff members, 2 students. In matters that directly affect teaching, research, artistic development projects or the appointment of professors, three additional university teachers belong to the FBR. (For further information, see the UAS's Basic Regulations § 23) ->see § 23 of the UAS Jena's Basic Regulations.

The members of the departmental councils can be found on the websites of the respective departments.

One or more study commissions are formed by the departmental council to fulfil the tasks according to § 41 paragraph 2 ThürHG. The study commission is an advisory body of the departmental council. It consists of three members of the group of university teachers and three students. The members of the Study Commission do not have to be members of the FBR. The assignment of a study programme to a study commission is made in the study regulations of the respective study programme (§ 23 Basic Regulations of the UAS Jena).

The study commissions support and advise the dean in the fulfilment of his tasks. They are to be heard before decisions are made by the self-governing body according to § 40 ThürHG in all matters concerning teaching, studies and examinations. The study commissions have a right of initiative in the bodies below the central level. Insofar as the self-governing units are not responsible for study and examination matters in accordance with the basic regulations, the study commissions must be heard before the senate adopts resolutions on examination regulations and study regulations in accordance with § 35 Para. 1 No. 1 ThürHG; in this respect they have a right of initiative in the bodies at the central level.

The examination board ensures that the provisions of the study and examination regulations are observed. It makes suggestions for reforming the curriculum, study and examination regulations. The scope of activities includes:

  • deciding on fundamental questions of admission to examinations and on other examination matters of fundamental importance
  • monitoring the correct application of the examination regulations
  • the handling of appeals against examination decisions as well as the decision on complaints in examination matters.

According to § 23 (5) of the basic regulations of the UAS Jena, the departmental council sets up one or more examination committees to deal with questions in connection with examinations. Their election, composition and tasks are regulated in the respective examination regulations. The examination board cooperates in administrative questions in connection with examinations with the responsible examination office. ->see § 23 Basic Regulations of the UAS Jena.

As a rule, the members of the examination board are Professors, staff members and at least one student representative of the respective departments. The members are bound to secrecy. The basis at the UAS Jena is the corresponding § of the respective examination regulations. (including information on the election and composition of the members).

The representatives of the examination boards are named on the corresponding study programme pages.

According to ThürHG § 85 (9), the appointment committee should include at least one external university lecturer. At least 40 per cent of the voting members of the appointment committee should be women; with the consent of the Equal Opportunities Officer, this quota may be undercut for factual reasons. The Equal Opportunities Officer may demand that the appointment committee re-examine and re-evaluate whether a woman or a man nominated by it from among the applicants should be included in the presentation and assessment. Further details on the appointment procedure for professors and junior professors, in particular responsibilities, participation and procedures, as well as on the appointment officer, are regulated by the higher education institutions in the appointment regulations.

According to § 3(2) of the appointment regulations of the UAS Jena, the appointment committee consists of five professors, two students and one employee. At least 40 percent of the voting members of the appointment committee should be women. With the consent of the Equal Opportunities Officer, this quota may be undercut for factual reasons. Membership in an appointment committee does not require membership in the departmental council. At least one of the five professors should be from another university and not teach at UAS Jena. If the denomination of the professorship is related to professorships of other departments, these departments should be represented in the commission. In this case, seven professors, three students and one employee belong to the commission.

The term of office of the members of an appointment committee ends with the filling of the advertised professorship, in the case of an unsuccessful appointment procedure by decision of the departmental council.

3. university-wide committees

There are various university-wide committees that deal with issues that affect the university as a whole. These include the Senate, the associated Senate committees and the Equal Opportunities Advisory Board. Professors as well as staff and students are represented in these committees.

The Senate is decisively responsible for shaping academic life at University of Applied Sciences Jena. It is responsible for overarching issues of teaching, research and development and regulates all matters that affect the university as a whole. Among other things, the committee deals with appointment proposals, the university development plan, the distribution of personnel and material resources, the structure of the university, the establishment and cancellation of courses of study as well as guidelines for research and development. The Senate participates in the election of the Rector and the Chancellor. It decides on the list of proposed members of the University Council. The chairperson of the Senate is the Rector; voting members are 8 professors (one representative per department), 2 staff members and 4 students. The members are elected in a free, equal and secret election by the respective group of members. The term of office of the student senate members is one year, that of the professors and staff members is three years. Further details can be found in the university's election regulations. In addition to the voting members, the following persons belong to the Senate in an advisory capacity:

  1. the deans,
  2. the vice-presidents,
  3. the chancellor,
  4. the equal opportunity commissioner,
  5. the chairperson of the staff council,
  6. the chairman of the student council.

The basic regulations of the University of Applied Sciences Jena stipulate that the meetings of the Senate are public and that minutes are accessible to all university members.

The Senate may appoint committees for individual tasks and, if necessary, grant them decision-making authority. Decisions of the Senate are prepared by the Senate committees.

There are four permanent Senate committees and one temporary committee, each consisting of five representatives of the professors, two staff members and two students, and chaired by the Rector or a representative, who are elected by the Senate in a free, equal and secret ballot.

  • Study Committee
  • Research Committee
  • Budget Committee
  • Library Committee
  • IT Committee

The Equal Opportunities Advisory Board is a university body that is headed by the Equal Opportunities Officer in accordance with §23 of the Basic Regulations of the EAH Jena. Its primary task is to support the university in implementing equal opportunities for women and men and to ensure that the interests of students with children are taken into account. Composition: Equal Opportunities Officer (voting chair), two professors, two staff members and two students. The Equal Opportunities Committee proposes the Equal Opportunities Officer and his/her deputy to the Senate from the group of professors and staff, whereby the deputy should be a member of the committee.

The other representatives of the Equal Opportunities Advisory Board are elected in accordance with the election regulations for a term of office of three years or one year in the case of student representatives.